Application Information

• Once you have selected the home you want to lease, it is necessary to fill-out a lease application.  Applications can be picked up at our office, faxed to you or downloaded from this website.



• The application kit includes an instruction sheet, a 4 page application form that includes your authorization to release information, and an Information of Brokerage Services form, which is information that a licensed real estate agent is required to provide to a prospective tenant.



• Each prospective occupant or co-applicant over the age of 18 must submit a separate application and no one under 18 can apply as a party to a residential leasing agreement.  An application must be completely filled out and have an original signature.  Signatures on faxed copies are accepted.  We also require a photocopy of each applicants driver's license.  Our office is opened Monday through Friday 8:00 a.m. to 5:00 p.m. to answer questions or assist with the application process.



• There is a non-refundable application fee of $40 for single individuals or $50 for married couples.  The fee covers our screening and processing cost.  If non-married individuals apply, or we can not pull a joint credit report, each individual must then pay a separate $40 fee.



• It is possible that some applications can be processed in one day, but most take a few days depending on how long it takes to follow-up and verify the information supplied. By providing as much and as accurate information (such as phone numbers and fax numbers) as possible certainly helps to speed the process.  For example, paycheck stubs help to verify employment income.



• Though it is not mandatory to submit a property security deposit with the application, a property will not be held in reserve and the application will not be considered complete without a deposit.  A property can be held only after the application has been accepted and the deposit has been submitted.  The deposit is normally equal to the first month's rent, and will serve as the security deposit for the property during the duration of the lease.  If the application is denied, then the deposit will be returned promptly.



• All applications are reviewed in regards to credit, employment, previous rental and criminal histories/information which includes sex offenses, or any other criminal or civil record.



• For multiple applicants (as in the case of roommates).  If one of the applicants in the party is unacceptable or denied, then the entire party will be subject to being denied.



• The screening process includes obtaining previous landlord references.  If the applicant is a homeowner, or otherwise does not have a prior landlord, then some other form of reference is needed such as a realtor or property manager reference.  Our property manager can assist applicants in choosing an appropriate reference for their prior living circumstances.



• An applicant's income should be at least three times the rental amount.  As part of the screening process we verify employment references and salary.  For self-employed and non-employment income we verify sources and amounts.  Examples of verification of non-employee income are:  tax returns, bank and business references, government documents.  Applicants with child support, social security income, disability, etc, should provide copies of award letters or some verification of payments.  It would speed the process to supply additional income references with the application if you are self employed or have other sources of income you want considered.



• The screening process includes running a credit report on individuals and a joint credit report on married couples.  Applicants with recent bankruptcies and/or credit problems could be required to make additional security deposit, make advance rent payments, or require a third party Lease Guarantor.  Please discuss any questions or concerns over credit and/or background requirements with our property manager before submitting the application.



• The screening process also reveals criminal charges and court judgments.  Sex offenses along with certain felonies or court judgments are automatic grounds for denial.  If you are uncertain if a particular situation would be acceptable, you can discuss it with our property manager.



• It is up to the property owner whether pets or what types of pets are acceptable.  Pets are sometimes negotiable.  Ask the property manager first if pets would be acceptable.  Pets are accepted or rejected based on the homeowner's discretion.  If accepted, then some additional deposit will be required.  All applications with a pet must provide an appropriate pet reference from someone that has knowledge as to the condition of the property where the pet has previously resided.  Prior landlords and/or realtors are examples of appropriate pet references.



• Once the application is accepted the applicant must execute a residential leasing agreement within five days.  This can be done in the office, by mail or by fax.  If the application is accepted, and the applicant does not enter into a residential leasing agreement, the application deposit can be forfeited and the property placed back on the rental market.



• The information you provide on the application is held in confidence and used strictly for the purpose to determine acceptability for the rental property.  We adhere to a policy of confidentiality and you may have a copy of that policy upon request.

The links to the Lease Application documents are below. They're in PDF file format.

• Rental Application Procedures
• Tenant Agreement - Residential Lease Application
• Tenant Agreement - Information about Brokerage Services

Please complete all information on the form and fax to (830) 643-0658.  If you have any questions, please contact us.